Submission Preparation ChecklistAs part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it at another journal for consideration.
The submission file is a PDF file. (The source file is also recommended to be submitted. The illustrations and figures are of high resolution and quality).
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
- The formatting and style are as in the sample file in doc.
- References closely follow the recommended format (see sample file in doc).
- Where available, DOIs or URLs have been provided for the references.
Manuscripts are accepted for review on the understanding that a similar work has been neither published nor submitted elsewhere and that all the authors have given their approval for the submission of the paper. The submitting author must provide contact information (full name, email address, ORCID id, institutional affiliation, and mailing address) for all co-authors. The names must be uploaded in the same form and sequence as they appear on the first page of the manuscript (Note that co-authors are not required to register in the online system). The submitting author takes the responsibility of notifying all co-authors that the manuscript is being submitted. Deletion of an author after the submission requires a confirmation email to the assigned editor from the author whose name is to be deleted.
Manuscripts should be submitted in English through our online system in PDF format. Uploading the manuscript in Word as a “source file” is recommended. Only manuscripts meeting all the formal requirements will be considered for review and possible publication.
Here is a MS Word sample file and description for preparing the manuscript, which should be submitted in this style. A research article can only be longer than 8 pages in exceptional cases, while this limit does not apply to review articles.
LANGUAGE: Papers must be submitted in English using the American spelling. Expressions in other languages should be translated to English everywhere in the text, equations, figures, and tables.
TITLE: main words in the title start with a capital letter, articles and conjunctions with lowercase letters.
AUTHORS’ names: Please specify the full author name with non-abbreviated first (given) and last (surname) names.
AFFILIATIONS contain the name of the company or institute (department, faculty, university) postal address, and email address.
The ABSTRACT should be concise and no longer than 1500 characters and should not contain citations.
Give 3-5 KEYWORDS start with lowercase character and are separated by comma.
All SECTIONS are numbered consecutively except for the “Acknowledgement” and “References”. Please refer to sections as “Section 1” etc. (not as “Chapter”).
The text may employ italics, rather than underlining (except for links). All illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
In the following, all illustrations (pictures, diagrams, photographs) are referred to as figures. Upon acceptance figures should also be uploaded in separate files. File names should be of the form “Fig01.jgp” or “Fig02.eps” etc. Please do not include captions as part of the figures. If your figure has more parts, include the labels “(a)” and “(b)” etc. as part of the artwork. Bitmap images are expected in jpg, png, gif or tiff formats, vector graphics in eps or pdf formats. Please do not create line drawings with the built-in features of Word or Excel as we shall need these drawings in separate files. It is essential that the bitmap images have sufficient resolution to allow faithful reproduction (300 dpi or more). To determine the optimum resolution (width x height) of an image, measure the width and height in millimeters, and then multiply those two values by 12. For example, a square image of 80 mm wide, i.e. having the width of a single column, the optimal size is about 1000 x 1000 pixel resolution and should be at least 600 x 600. Please do not increase the resolution by simple upsampling, the text and lines must be sharp and readable. Figures should not have extra white borders and must be properly cropped.
The dimensions of the figures have strict limitations: the maximum width in a column is 84 mm and the maximum width for a two-column picture is 174 mm. Keep lettering in a figure resized for the manuscript in a readable but moderate size (ideally equivalent to 8-10 pt).
Figures are numbered consecutively. Please refer every figure from the text. When referencing your figures within your paper, use the abbreviation “Fig.” even at the beginning of a sentence. Please always write an informative caption that explains the significance of the figure.
Tables cannot be images. Tables are to be referred as “Table 1” etc. in the text, do not write “the table above” or “the table below”. Tables get consecutive numbers similarly to figures. Please refer every table explicitly in the text. Please always write an informative caption that explains the significance of the table.
Use the Equation Editor or MathType (http://www.mathtype.com), and never insert an equation as an image or a text. Number equations consecutively with equation numbers in parentheses flushed to the right margin. Use the tab to position the formula and the equation number. Punctuate equations when they are part of a sentence. Refer to equations as “Eq. (1)”, but not as “equation (1)” or as “(1)”, except at the beginning of a sentence, e.g. “Equation (1) is ... ”. Whenever possible, inline mathematics should also be typed with the equation editor. Be sure that the symbols in your equation have been defined before the equation appears or immediately following. Italicize symbols but not units of measure (variable T might refer to temperature, but T is the unit tesla).
Authors take the full responsibility for the accuracy of their references. Please add the DOI number or URL of a full-text version if it exists. The DOI of journal papers can be found in page http://www.crossref.org/SimpleTextQuery/ (you need to register first). DOIs must be given for conference papers too. Insert DOI as active link in the following format (example): https://doi.org/[DOI].
Authors are encouraged to use automatic bibliography managers like Mendeley. To install the style file of Periodica Polytechnica in Mendeley, you should follow the “View/Citation Style/More Styles/Get More Styles” menu points and copy the following link into “Download Style” text-field:
All publications cited in the text should be referred to by a number in square brackets (e.g. ). The references are arranged in the order of citations, in the list of References. Note that only one reference belongs to one number. The in-text citation style is as follows: For parenthetical citations we enclose the number of the reference, thus: . Sequential parenthetical citations are enclosed in square brackets and separated by commas, thus [1, 2] or [3-5]. In sentences, refer simply to the reference number, as in . Do not use “Ref. ” or “reference ” At the beginning of a sentence use the author names instead of “Reference ,” e.g. “Smith and Smith  show ...”.
Do not create “Cross-references” in your Word file.
In the list of references author names are expected in the “Family, C.” format where “C” is the initial of the first name. Do not use 'and' or 'et al.', give the names of each author (Smith, A. D., Small, B., Big, C.). Provide the complete title of publication (title of paper, book, book chapter, standard, patent). Do not abbreviate journal or conference names, e.g. write “Transactions on Medical Imaging” instead of “Trans Med Imaging”.
SAMPLE REFERENCE LIST
Author, A. B., Author, C., Author, D. E. “Name of paper,” Complete Title of the Journal, Volume(Number), pp. xxx-xxx, Year. https://doi.org/[DOI]
Chapter in a book:
Author, A. B. “Title of chapter in the book.” In: Title of the Published Book, xth ed., City of Publisher, Country, Publisher, Year, Chapter XX, pp. xxx–xxx. https://doi.org/[DOI]
Author, A. B. “Title of the book,” xth ed., City of Publisher, Country, Publisher, Year. https://doi.org/[DOI]
Conference proceedings (published):
Author, A. B. “Title of paper,” In: Name of Conference, City of Conference, Country, year, pp. xxx-xxx.
Papers presented at conferences (unpublished):
Author, A. B. “Title of paper,” presented at Name of Conference, City of Conference, Country, Abbreviated Month, Day, Year.
Author, A. B. “Title of report,” Name of the Corporation, City of the Corporation, Country, Rep. xxx, year.
Author, A. B. “Title of patent,” U.S. Patent x xxx xxx, Abbreviated Month, day, year.
Author, A. B. “Title of dissertation,” Ph.D. dissertation, Department, University, City of University, Country, year.
Title of Standard, Standard number, Corporate author, location, date.
Cited papers not in English, give the title in original language, then the translation to English, and a remark at the end: (in [Language]):
Author, A. B. “Name of paper,” (English translation) Complete Title of the Journal, Volume(Number), pp. xxx-xxx, Year. (in [Language]) https://doi.org/[DOI]
If revisions of the original manuscript are required, authors will have a maximum of 4 weeks (from receipt of the referees comments) to revise and re-submit their paper. For the submission of the revised article, you should send a text file containing the revised text where the changes are highlighted and a response to the reviewers’ comments in Word or PDF file.
FINAL VERSION AFTER ACCEPTANCE
For the submission of the final version, you should upload the article text in docx format prepared with our template and also in pdf, and a separate image file of each figure. The preferred formats for pictures are jpg (moderate compression!), gif, tif, png, maybe pdf. Do not convert your vector graphics into raster format, just submit the original in a separate file.
We will check all figure and bibliography requirements and let typesetting start only when all of them are met. The precise preparation of your final version speeds up the publication of your paper.
Proofs in PDF format can be downloaded from the online system (OJS) after the notification is sent to the corresponding author via e-mail. The proofs should be returned within 72 hours of receipt. Corrections should be restricted to minor corrections (like typesetting errors, etc.). Extensive or important changes on page proofs, including changes to the list of authors, authors’ affiliation or major changes to the title, are subject to editorial review. Please upload an annotated PDF or scan the corrected pages of the proofs.
A correctly compiled manuscript should contain the following items: title; if it is long, an abbreviated title for running heads on the odd pages, consisting no more than 50 characters (including spaces) and having no abbreviations; an informative abstract of at most 150 words, which is definitely not longer than the first column of the template; 3-6 keywords. Since the abstract and keywords of an accepted paper will be disseminated electronically, it should make minimal use of mathematical symbols and should not contain displayed formulas or any reference to the article or its Reference list. The abstract and keywords will be offered for databases and Internet search engines.
In the following, all illustrations (pictures, diagrams, photographs) are referred to as figures. Figures should be uploaded in separate files. Bitmap images are expected as separate files in jpg, png, gif or tiff formats, vector graphics in eps or pdf formats. Please do not create line drawings with the built-in features of Microsoft Word as we shall need these drawings in separate files.
It is essential that the bitmap images have sufficient resolution to allow faithful reproduction (300 dpi or more). To determine the optimum resolution (width x height) of an image, measure the width and height as it appears in your document (in millimeters), and then multiply those two values by 12. For example, a square image of 80 mm wide, i.e. having the width of a single column, the optimal size is about 1000 x 1000 pixel resolution and should be at least 600 x 600. Please do not increase the resolution by simple upsampling, the text and lines must be sharp and readable.
The dimensions of the figures have strict limitations: the maximum width of them in a column is 89.5 mm, the maximum width for a two-column picture is 183 mm, and for a wide picture with side-caption is 120 mm. So try to keep lettering in a figure resized for the manuscript in a readable but moderate size (ideally equivalent to 8-10 pt).
Bibliography (References) should be complete. Each item must have proper and not misunderstandable data (see the sample Word file or its PDF version for examples). Please add the DOI number or URL of a full-text version if it exists. The DOI of journal papers can be found in page http://www.crossref.org/SimpleTextQuery/ (you need to register first). DOIs must be given for conference papers, too.
The bibliography style for Mendeley users:
SUBMISSION AFTER ACCEPTANCE
The source file of the manuscript, the figures and the pictures as separate files are needed after the acceptance of the paper for copyediting. The preferred formats for pictures are jpg (moderate compression!), gif, tif, png, maybe pdf. Do not convert your vector graphics into raster format, just submit the original in a separate file.
- Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
- Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
- Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access). As soon as the paper is accepted, finally submitted and edited, the npaper will appear in the "OnlineFirst" page of the journal, thus from this point no other internet-based publication is necessary.