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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it at another journal for consideration.
  • The submission file is a PDF file. (The Word source file is also recommended to be uploaded during the submission and will be definitely required if the paper is accepted).
  • The illustrations and figures are of high resolution and quality. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • The paper is prepared with our MS Word Template. Formatting and style are as in the sample file.
  • The illustrations and figures are of high resolution and quality.
  • References closely follow the recommended format (see sample file in docx and pdf). Where available, DOIs or URLs have been provided for the references.
  • All authors, affiliations and email addresses are properly specified in the submission web page.

Author Guidelines

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INITIAL SUBMISSION

Manuscripts are accepted for review on the understanding that a similar work has been neither published nor submitted elsewhere and that all the authors have given their approval for the submission of the paper. The submitting author must provide contact information (full name, email address, ORCID id, institutional affiliation, and mailing address) for all co-authors. The names must be uploaded in the same form and sequence as they appear on the first page of the manuscript (Note that co-authors are not required to register in the online system). The submitting author takes the responsibility of notifying all co-authors that the manuscript is being submitted. Deletion of an author after the submission requires a confirmation email to the assigned editor from the author whose name is to be deleted.

Manuscripts should be submitted in English through our online system in PDF format. Uploading the manuscript in Word as a "source file" is recommended. Only manuscripts meeting all the formal requirements will be considered for review and possible publication.

MANUSCRIPTS

Here is a MS Word TEMPLATE and a sample file for preparing the manuscript, which should be submitted in this style. A research article can only be longer than 8 pages in exceptional cases, while this limit does not apply to review articles.

LANGUAGE: Papers must be submitted in English using the American spelling. Expressions in other languages should be translated to English everywhere in the text, equations, figures, and tables.

TITLE: main words in the title start with a capital letter, articles and conjunctions with lowercase letters.

AUTHORS' names: Please specify the full author name with non-abbreviated first (given) and last (surname) names.

AFFILIATIONS contain the name of the company or institute (department, faculty, university) postal address, and email address.

The ABSTRACT should be concise and no longer than 250 words and should not contain citations.

Give 3-5 KEYWORDS start with lowercase character and are separated by comma.

All SECTIONS are numbered consecutively except for the "Acknowledgement" and "References". Please refer to sections as "Section 1" etc. (not as "Chapter").

The text may employ italics, rather than underlining (except for links). All illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

ILLUSTRATIONS

In the following, all illustrations (pictures, diagrams, photographs) are referred to as figures. Upon acceptance figures should also be uploaded in separate files. File names should be of the form "Fig01.jgp" or "Fig02.eps" etc. Please do not include captions as part of the figures. If your figure has more parts, include the labels "(a)" and "(b)" etc. as part of the artwork. Bitmap images are expected in jpg, png or tiff formats, vector graphics in eps or pdf formats. Please do not create line drawings with the built-in features of Word or Excel as we shall need these drawings in separate files. It is essential that the bitmap images have sufficient resolution to allow faithful reproduction (300 dpi or more). To determine the optimum resolution (width x height) of an image, measure the width and height in millimeters, and then multiply those two values by 12. For example, a square image of 80 mm wide, i.e. having the width of a single column, the optimal size is about 1000 x 1000 pixel resolution and should be at least 600 x 600. Please do not increase the resolution by simple upsampling, the text and lines must be sharp and readable. Figures should not have extra white borders and must be properly cropped.

The dimensions of the figures have strict limitations: the maximum width in a column is 83.5 mm and the maximum width for a two-column picture is 174 mm. Keep lettering in a figure resized for the manuscript in a readable but moderate size (ideally equivalent to 8-10 pt).

Figures are numbered consecutively. Please refer every figure from the text. When referencing your figures within your paper, use the abbreviation "Fig." even at the beginning of a sentence. Please always write an informative caption that explains the significance of the figure.

TABLES

Tables cannot be images. Tables are to be referred as "Table 1" etc. in the text, do not write "the table above" or "the table below". Tables get consecutive numbers similarly to figures. Please refer every table explicitly in the text. Please always write an informative caption that explains the significance of the table.

EQUATIONS

Use the Equation Editor or MathType (http://www.mathtype.com), and never insert an equation as an image or a text. Number equations consecutively with equation numbers in parentheses flushed to the right margin. Use the tab to position the formula and the equation number. Punctuate equations when they are part of a sentence. Refer to equations as "Eq. (1)", but not as "equation (1)" or as "(1)", except at the beginning of a sentence, e.g. "Equation (1) is ... ". Whenever possible, inline mathematics should also be typed with the equation editor. Be sure that the symbols in your equation have been defined before the equation appears or immediately following. Italicize symbols but not units of measure (variable T might refer to temperature, but T is the unit tesla).

BIBLIOGRAPHY

Authors take the full responsibility for the accuracy of their references. Please add the DOI number or URL of a full-text version if it exists. The DOI of journal papers can be found in page http://www.crossref.org/SimpleTextQuery/ (you need to register first). DOIs must be given for conference papers too. Insert DOI as active link in the following format (example): https://doi.org/[DOI].

Authors are encouraged to use automatic bibliography managers like Mendeley. To install the style file of Periodica Polytechnica in Mendeley, you should follow the "View/Citation Style/More Styles/Get More Styles" menu points and copy the following link into "Download Style" text-field:

http://csl.mendeley.com/styles/481588271/periodica-polytechnica-num-doi

All publications cited in the text should be referred to by a number in square brackets (e.g. [1]). The references are arranged in the order of citations, in the list of References. Note that only one reference belongs to one number. The in-text citation style is as follows: For parenthetical citations we enclose the number of the reference, thus: [1]. Sequential parenthetical citations are enclosed in square brackets and separated by commas, thus [1, 2] or [3-5]. In sentences, refer simply to the reference number, as in [3]. Do not use "Ref. [3]" or "reference [3]". At the beginning of a sentence use the author names instead of "Reference [3]," e.g. "Smith and Smith [3] show ...".

Do not create "Cross-references" in your Word file.

In the list of references author names are expected in the "Family, C." format where "C" is the initial of the first name. Do not use 'and' or 'et al.', give the names of each author (Smith, A. D., Small, B., Big, C.). Provide the complete title of publication (title of paper, book, book chapter, standard, patent). Do not abbreviate journal or conference names, e.g. write "Transactions on Medical Imaging" instead of "Trans Med Imaging".

SAMPLE REFERENCE LIST

Journal articles:

Author, A. B., Author, C., Author, D. E. "Title of article", Complete Title of the Journal, Volume(Number), pp. xxx-xxx, Year. https://doi.org/[DOI]

Chapters of books:

Author, A. B. "Title of chapter in the book", In: Title of the Published Book, xth ed., Publisher, City of Publisher, Country, Year, pp. xxx–xxx. https://doi.org/[DOI]

Books:

Author, A. B. "Title of the book", xth ed., Publisher, City of Publisher, Country, Year. https://doi.org/[DOI]

Conference proceedings (published):

Author, A. B. "Title of paper", In: Name of Conference, City of Conference, Country, year, pp. xxx-xxx. https://doi.org/[DOI]

Papers presented at conferences (unpublished):

Author, A. B. "Title of paper", presented at Name of Conference, City of Conference, Country, Abbreviated Month, Day, Year.

Reports:

Author, A. B. "Title of report", Name of the Corporation, City of the Corporation, Country, Rep. xxx, Year.

Patents:

Inventor name, Initials, Assignee "Title of patent", Place, Patent number (status, if an application), Year.

Dissertations/Theses and e-version:

Author, A. B. "Title of dissertation", Level, Official name of the University, Year.

Author, A. B. "Title of dissertation", Level, Official name of the University, Year. [online] Available at: URL [Accessed: date (day month year)]

Standards:

Corporate author "Identifying letters and numbers and full title of Standard", Publisher, Place of publication, Year of Publication.

Cited papers not in English, give the title in original language, then the translation to English, and a remark at the end: (in [Language]):

Author, A. B. "Name of paper (English translation)", Complete Title of the Journal, Volume(Number), pp. xxx-xxx, Year. (in [Language]) https://doi.org/[DOI]

 REVISIONS

If revisions of the original manuscript are required, authors will have a maximum of 4 weeks (from receipt of the referees comments) to revise and re-submit their paper. For the submission of the revised article, you should send a text file containing the revised text where the changes are highlighted and a response to the reviewers' comments in Word or PDF file.

FINAL VERSION AFTER ACCEPTANCE

For the submission of the final version, you should upload the article text in docx format prepared with our template and also in pdf, and a separate image file of each figure. The preferred formats for pictures are jpg (moderate compression!), tif, png, maybe pdf. Do not convert your vector graphics into raster format, just submit the original in a separate file.

We will check all figure and bibliography requirements and let typesetting start only when all of them are met. The precise preparation of your final version speeds up the publication of your paper.

Proofs in PDF format can be downloaded from the online system (OJS) after the notification is sent to the corresponding author via e-mail. The proofs should be returned within 72 hours of receipt. Corrections should be restricted to minor corrections (like typesetting errors, etc.). Extensive or important changes on page proofs, including changes to the list of authors, authors' affiliation or major changes to the title, are subject to editorial review. Please upload an annotated PDF or scan the corrected pages of the proofs.

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